Job Overview

NOGAMU seeks an Administration Officer to manage daily administrative human resource membership and logistical tasks ensuring efficient operations and supporting organizational objectives.

The role reports to the Head of Finance and Administration.

Key Responsibilities

Office Administration

Oversee smooth office operations including utilities supplies and services
Maintain accurate records correspondence and filing systems both electronic and physical
Coordinate procurement of office supplies equipment and services following organizational policies
Ensure safety security and proper management of office assets

Human Resources and Staff Support

Keep updated staff records including leave and attendance tracking
Ensure adherence to HR policies staff welfare and health and safety guidelines

Logistical Coordination

Arrange meetings workshops conferences and travel logistics
Manage office fleet ensuring proper vehicle use and maintenance
Support coordination of field visits and stakeholder engagements

Communication and Stakeholder Support

Serve as the primary contact for visitors and inquiries
Facilitate internal communication among staff and external stakeholders
Provide administrative assistance to Finance and program teams as required

Expected Deliverables

Efficient administrative and HR systems
Accurate and current records and reports
Effective logistical support for meetings events and field activities
Compliance with statutory and organizational policies
Timely support for staff members and stakeholders

Qualifications and Experience

Category	Requirements
Education	Bachelor’s degree in Business Administration Human Resource Management Public Administration or related field
Experience	Minimum 1 year of relevant experience in administration or HR in an NGO or corporate environment
Knowledge	Understanding of Uganda’s labor laws and HR best practices
Skills	Strong organizational multitasking and communication abilities proficiency in MS Office and office management systems
Language	Fluency in written and spoken English knowledge of local languages