Job Summary:

The Procurement Assistant will help with buying a wide range of goods and services for UNODC operations by providing logistical, administrative, and procurement support.

Main Duties and Responsibilities:

Help a team of Procurement Officers with buying things, logistics, and administrative tasks.
Check, record, and rank purchase requests, and get more information or documents as needed.
Keep an eye on the status of current requisitions and stay in touch with suppliers to make sure they deliver on time.
Create tender documents like Invitations to Bids, Requests for Proposals, and Requests for Quotation.
Prepare summaries of offers and gather information from quotations, proposals, and bids.
Finish up purchase orders and contracts so the Procurement Officer can approve them.
Help the right officers with more complicated and expensive purchases.
Keep track of essential internal databases and files and keep track of contracts.
Find, gather, and present information on vendors and sources of supplies.
Write routine letters
Help in gathering data, analyzing it, and writing reports
Do other tasks as needed

Requirements and Experience:

A high school diploma or equivalent is required.
A Level 4 Diploma in Procurement and Supply from the Chartered Institute of Purchasing and Supplies (CIPS) is also required.
At least five years of progressively responsible experience in procurement, contracts management, administration, or a related field.
For candidates with a first-level university degree or higher, the required experience is reduced to three years.
Experience with finding vendors and working with vendor databases.
Experience using an ERP (Enterprise Resources Planning) system at work
It would be good to have worked with SAP (System, Applications & Products) or Umoja before.
It would be good to have experience with procurement and contract management in a global company.

Languages:

English: UN Level II needed (Reading, Writing, Listening, Speaking)
French: UN Level II is a plus (reading, writing, listening, and speaking)

Skills:

Professionalism: Knows how to follow procurement rules, regulations, and procedures.
Planning & Organizing: Can set clear goals and change priorities as needed.
Accountability: Takes responsibility for duties and keeps promises.

Please note that the United Nations does not charge any fees at any point in the hiring process.