We seek a qualified individual for the Temporary Program Clerk role to deliver daily administrative and operational assistance to consultants and teams executing PSI Uganda’s.

 Delivering Innovations in Self Care (DISC) project focused on family planning and health initiatives. This position ensures streamlined payment processing procurement of goods and services logistical arrangements and precise documentation of activities It plays a critical role in sustaining efficient workflows enabling teams to concentrate on providing top-quality family planning services in Kampala Uganda

• Process and submit payment requests including per diems and reimbursements for consultants and beneficiaries ensuring full documentation before Finance team review
• Maintain a system to track payments ensuring prompt disbursements and highlighting delays
• Verify and align expense reports with approved budgets and plans
• Prepare requisitions for program team goods and services following up with procurement to monitor progress
• Ensure accuracy and completeness of payment requisition and procurement documents before Finance submission
• Maintain organized digital and physical filing systems for operational documents like receipts and reports
• Assist with compliance checks performing initial reviews to ensure documents meet donor and audit standards
• Enter program data into PSI Uganda systems as required
• Update and compile activity trackers from field teams including event planners supervision visits mentorship schedules facility graduation plans and family planning commodity trackers
• Arrange logistics for field activities such as venue bookings transport and material distribution
• Aid consultants in scheduling visits meetings and stakeholder interactions
• Monitor family planning commodity and supply inventory via trackers alerting teams for restocking needs
• Request vehicles for consultants and prepare reconciliations for review
• Record meeting minutes and monitor action plans
• Draft routine correspondence like memos emails and internal operational updates
• Consolidate field data for donor reports and internal assessments
• Enter data into centralized tracking tools
• Gather data for monitoring indicators focusing on operational efficiency and service delivery
• Track reporting rates via trackers following up with consultants to achieve full reporting
• Document field team lessons and challenges to support adaptive programming
• Organize learning sessions and reviews by preparing materials and coordinating logistics

• Skilled in MS Office Suite including Word Excel Outlook PowerPoint and adept with digital collaboration tools
• Strong organizational abilities with sharp attention to detail and accuracy
• Excellent verbal and written communication capabilities
• Capable of managing multiple tasks and meeting deadlines with minimal oversight
• Proficient in report writing
• Skilled in data analysis decision-making and iterative implementation
• Strong relationship management abilities
• Practical innovative resourceful and highly adaptable for PSI Uganda’s DISC project

• Key Performance Indicators include timeliness of payment processing measured by percentage of consultant and beneficiary payments completed within set timelines
• Procurement efficiency gauged by average days from requisition to goods or service delivery
• Record accuracy assessed by percentage of error-free operational documents
• Report submission evaluated by percentage of activity reports submitted by deadlines
• Policy compliance measured by number of issues identified in internal audits
• Tracker update frequency and accuracy
• Meeting support assessed by percentage of minutes and action points distributed within 48 hours for PSI Uganda’s family planning initiatives