Job Summary

Donswift Company Limited is looking for a highly organized and proactive Executive Secretary to help with its work in the agricultural inputs sector. 

 This job which is based in Kampala is very important for keeping the executive office running smoothly and keeping administrative systems running smoothly. 

 The person who gets the job will be the Executive Director's main point of contact They will be in charge of their scheduling communications and making sure that the organization follows its rules This is a great chance for a detail-oriented person to help a company that supports Uganda's important agriculture industry

• Executive Support: Give the Executive Director full administrative support such as maintaining complicated calendars setting up meetings training and corporate events and making travel plans when needed
• Managing Communication: Be the main point of contact for communication processing incoming and outgoing mail making reports presentations and draft communications for the Executive Director
• Keeping Records: Keep an accurate and organized electronic and physical file system for all important organizational documents records and meeting minutes
• Meeting Coordination: Set up and plan the agendas for important meetings write down everything that happens in detail and make sure that action items and decisions are followed up on in a timely manner
• Compliance Help: Help the Executive Director make sure the organization follows all of its rules regulations and laws by keeping track of deadlines and making sure all the paperwork is in order
• Office Management: Make sure that the executive office runs smoothly and professionally at all times by overseeing general office administration

• At least three years of proven experience as an executive assistant administrative assistant or senior secretary ideally in the corporate agricultural or non-profit sectors
• Great at organizing and managing time able to set priorities and work well under pressure
• Good at writing and speaking English
• Very good at using Microsoft Office Suite (Word Excel PowerPoint and Outlook)
• Being careful and keeping sensitive information private
• A professional attitude and good people skills to work with personnel clients and stakeholders at all levels