Job Summary:

The Administration Specialist will make sure that the company's administrative and support activities in Uganda run smoothly and efficiently. This important job includes managing the office, helping with procurement, coordinating logistics, managing vendors, tracking assets, and making sure the company follows the law in a fast-paced fintech setting.

About PalmPay:

PalmPay is a top Pan-African fintech firm that is changing the way people pay for things online across the continent. We work in several markets, including Ghana and Nigeria, and are now expanding to Uganda with new solutions that make money transfers, bill payments, and online shopping easy and safe for everyone with cutting-edge technology and user-friendly platforms.

Main Duties and Responsibilities:

Management of the office and facilities:

• Oversee the daily operations of the office to make sure it is a professional place to work
• Coordinate office repairs, maintenance, and security services
• Manage utility services and make sure the facility is in compliance
• Make sure that Ugandan health and safety rules are followed.
• Keep track of office supplies and equipment

Buying and managing assets:

• Help with the procurement process, such as making requests and getting quotes from vendors.
• Make Local Purchase Orders (LPOs) according to company rules.
• Keep detailed records of all corporate assets, such as laptops, cars, and phones.
• Check physical assets on a regular basis.
• Plan the methods for getting rid of and replacing assets.

Coordination of vendors and service providers:

• Take care of partnerships with office service providers
• Keep an eye on cleaning, courier, IT support, and security contracts
• Keep an eye on and monitor service contracts to make sure they are being followed.
• Check and process vendor invoices with the Finance department.
• Talk over the conditions of service and make sure you get your money's worth.

Travel, logistics, and event support:

• Plan the logistics of staff business trips, such as flights, hotels, and transportation
• Handle travel per diems and expenses
• Plan corporate events, meetings, and training sessions
• Set up and run systems for scheduling vehicles and managing fuel
• Oversee the drivers and logistics for the company

Following the rules and keeping records:

• Follow Ugandan labor laws and URA rules
• Follow KCCA by-laws and other rules that apply
• Keep filing systems for licenses, permits, and insurance papers
• Help with renewing company licenses and certificates
• Handle lease agreements and legal paperwork

Support and Reporting for Administration:

• Keep track of and report on KPIs for administration and cost control
• Keep an eye on how well and how much office resources are being used.
• Make regular reports for upper management about the business
• Help in making budgets and predicting spending in the office
• Put into place ways to save on administrative costs

Skills and Qualifications:

• A bachelor's degree in business administration, management, or public administration;
• 3–5 years of experience in a corporate setting with increasing levels of responsibility
• Knowledge of Ugandan laws and rules that must be followed
• Knowledge about safety at work and how to buy things
• Experience with ERP systems including SAP, Microsoft Dynamics, and Zoho
• Strong planning and organizational skills
• Professional communication and interpersonal skills
• The ability to solve problems and make decisions before they happen
• Paying attention to the little things and having high moral standards
• Ability to do your job without much help from others
• Keeping sensitive information private and secret
• Skills for managing vendors and negotiating
• Experience with managing budgets and keeping costs down; planning events and managing logistics; managing assets and keeping track of inventory;
• Monitoring and keeping records of compliance

Skills in technology:

• Knowledge of Microsoft Office Suite
• Knowledge of administrative software systems
• Tools for managing inventory and buying things
• Software for tracking and reporting on budgets
• Systems for managing documents
• Platforms for checking compliance

Career Development:

PalmPay offers:

• Experience in the fintech business
• Training in professional administration
• Opportunities for career advancement
• A good pay package
• Dynamic work environment
• Programs to improve skills

How to Apply:

If you want to apply, click the APPLY button below to go to the PalmPay application platform.

Apply Now

Deadline for applications: October 22, 2025

PalmPay is an equal opportunity employer that values diversity and new ideas in the financial industry. We welcome submissions from skilled administrative professionals who want to grow with a fast-paced Pan-African organization. We will only contact those who have been shortlisted for interviews.